Military local move rules can be complex and confusing for service members. At Southbay Moving Systems, we understand the challenges faced by military personnel during relocations.
This guide will break down the key aspects of military local moves, including eligibility criteria, procedures, and entitlements. We’ll provide clear, actionable information to help you navigate the process with confidence.
What Qualifies as a Military Local Move?
Military local moves come with specific rules and regulations. This chapter will explain the key aspects of these relocations, including eligibility criteria and time constraints.
Definition of a Military Local Move
A military local move typically involves a change of residence within the same duty station area.
Authorized Reasons for Local Moves
The military doesn’t permit local moves for personal preference. Specific circumstances must exist for a local move request:
- Government-directed housing changes
- Expiration of lease agreement
- Promotion or demotion affecting housing eligibility
- Increase or decrease in family size
- Safety or health concerns in current housing
Each reason requires proper documentation and command approval. For example, a move due to promotion necessitates copies of new orders and updated housing eligibility paperwork.
Time Constraints and Limitations
Military local moves operate under strict time frames. Service members typically have 10 days from the date of move approval to complete the relocation. This timeline can present challenges, especially when balancing work responsibilities with moving preparations.
Documentation Requirements
Proper documentation plays a critical role in the approval and execution of a military local move. Required documents may include:
- Copy of orders (for promotion-related moves)
- Updated housing eligibility paperwork
- Lease termination agreement (if applicable)
- Safety or health inspection reports (for moves due to these concerns)
- Command approval forms
Gathering and submitting these documents in a timely manner can help streamline the approval process and ensure a smooth transition to your new residence.
As we move forward, let’s explore the procedures for initiating a military local move, including obtaining command approval and coordinating with the transportation office.
How to Initiate Your Military Local Move
Secure Command Approval
The first step in your local move process is to obtain command approval. This step validates the necessity of your move. Draft a clear, concise request that outlines the reasons for your move. Include supporting documentation, such as a copy of your promotion orders or a safety inspection report, depending on your specific situation.
Submit your request through your chain of command. Prepare for questions and have all your documentation ready. The approval process can take from a few days to a couple of weeks, so plan accordingly.
Navigate the Documentation Requirements
After you receive command approval, tackle the paperwork. The exact documents you need can vary, but typically include:
- Command approval letter
- Copy of orders (if applicable)
- Updated housing eligibility form
- Lease termination agreement (for off-base housing)
- Safety or health inspection reports (if relevant)
Collect these documents as quickly as possible. Missing or incomplete paperwork can delay your move significantly. If you’re unsure about any requirements, ask your unit’s administrative staff for guidance.
Coordinate with the Transportation Office
With your paperwork in order, your next stop is the Transportation Office. They will be your primary point of contact throughout the move process. Schedule an appointment as soon as possible, as their calendars can fill up quickly (especially during peak moving seasons).
During your appointment, the Transportation Office will review your documentation, explain your entitlements, and help you schedule your move. They will also provide information on weight allowances and any restrictions specific to your situation.
Prepare potential moving dates, but remain flexible. The availability of moving companies can vary, and you may need to adjust your plans. If you’re working with Southbay Moving Systems, we will do our best to accommodate your preferred dates, but early coordination is key.
The Transportation Office exists to help you. Don’t hesitate to ask questions or seek clarification on any aspect of the move process. They can provide valuable insights that can make your local move smoother and less stressful.
As you progress through these steps, you’ll need to understand your entitlements and reimbursements for local moves. Let’s explore these important financial aspects in the next section.
What Are Your Entitlements for a Military Local Move?
Weight Allowances: Know Your Limits
The Department of Defense sets weight allowances for household goods shipments based on your rank, dependency status, and move type. For local moves, these allowances vary depending on your specific circumstances. It’s important to contact your local transportation office for more details about your particular situation.
You must stay within your weight allowance. Exceeding it will result in out-of-pocket expenses. We recommend you conduct a pre-move inventory to estimate your shipment weight. This proactive step will help you avoid surprises and potential extra costs.
Temporary Lodging Expense: A Short-Term Solution
Temporary Lodging Expense (TLE) is a reimbursement designed to partially offset the costs of temporary lodging and meals during your move. For CONUS to CONUS PCS, TLE reimbursement is limited to 21 days.
TLE is based on the local per diem rate and does not intend to cover all expenses. You should budget for additional costs. Save all receipts related to your temporary lodging and meals, as you’ll need these for reimbursement.
Dislocation Allowance: Not for Every Move
Contrary to popular belief, Dislocation Allowance (DLA) is not typically available for local moves. DLA is generally reserved for Permanent Change of Station (PCS) moves that require a change in duty station.
However, exceptions exist. If your local move is government-directed (such as moving from off-base to on-base housing due to a change in family size), you may be eligible for DLA. Always check with your local finance office for the most up-to-date information on your specific situation.
Planning for Out-of-Pocket Expenses
While the military provides substantial support, you should plan for potential out-of-pocket expenses. These may include:
- Excess weight charges (if you exceed your allowance)
- Additional days of temporary lodging beyond the TLE limit
- Costs for items not covered by the military (e.g., specialty packing materials)
Try to create a buffer in your budget to account for these potential expenses. This foresight will help you navigate your local move with less financial stress.
Seeking Professional Assistance
If you find the entitlement process confusing, don’t hesitate to seek professional help. Many moving companies have experience with military moves and can provide valuable insights. They can help you understand your entitlements and make the most of the benefits available to you.
Final Thoughts
Military local move rules require careful attention to detail and proper planning. Service members must understand eligibility criteria, initiation procedures, and entitlements to ensure a smooth relocation experience. Proper documentation, command approval, and coordination with the transportation office play vital roles in the success of a local move.
Weight allowances, Temporary Lodging Expense (TLE) coverage, and potential out-of-pocket expenses impact the financial aspects of a military local move. Service members should consult their installation’s transportation office, military housing office, or finance department for up-to-date information tailored to their unique circumstances. These resources provide valuable guidance throughout the relocation process.
At Southbay Moving Systems, we specialize in military relocations and understand the complexities of local moves. Our team offers personalized service to support you throughout your moving journey. We strive to provide a stress-free relocation experience for military personnel and their families.
