Military PCS moves can be complex and challenging experiences for service members and their families. At Southbay Moving Systems, we understand the unique demands of these relocations.
This comprehensive guide will walk you through the essential steps of a Permanent Change of Station move, from initial preparation to final execution. We’ll provide practical tips and strategies to help make your PCS transition as smooth as possible.
What Is a PCS Move?
Definition and Significance
A Permanent Change of Station (PCS) move represents a pivotal moment in a military service member’s career. The government orders this relocation, which typically occurs every few years based on military needs. Southbay Moving Systems has assisted numerous military families with these transitions over the past three decades.
Types of PCS Moves
PCS moves fall into two main categories:
- CONUS (Continental United States): These moves occur within the mainland U.S.
- OCONUS (Outside Continental United States): These relocations involve assignments outside the mainland U.S., including overseas posts.
Each type presents unique challenges and opportunities for service members and their families.
Distinguishing PCS from Other Military Moves
PCS moves differ significantly from other military relocations. Unlike temporary duty assignments (TDY) or deployments, PCS moves involve long-term changes that often affect the entire family. They require extensive planning and coordination, including considerations for housing, schools, and employment for family members.
Initiating Your PCS Move
Upon receiving PCS orders, immediate action is necessary. The Department of Defense typically provides 90-120 days’ notice (though this can vary). Use this time to:
- Research your new location
- Understand your entitlements
- Begin the logistical process
Many service members create a detailed timeline and checklist to maintain organization throughout the move.
Financial Aspects of PCS Moves
PCS moves come with various financial implications. The military provides allowances to cover many expenses, but a full understanding of these benefits is essential. These may include:
- Dislocation Allowance (DLA)
- Temporary lodging expenses
- Moving cost reimbursements
However, unexpected out-of-pocket expenses can arise, making budgeting a critical part of your PCS preparation. As you plan for these financial aspects, you’ll also need to consider the practical steps of executing your move. Let’s explore the options available for carrying out your PCS relocation in the next section.
How to Prepare for Your PCS Move
Understanding Your Orders and Entitlements
When you receive your PCS orders, review them thoroughly. Your orders contain vital information about your new duty station, reporting date, and authorized entitlements. These entitlements may include:
- Dislocation Allowance (DLA): A reimbursement for some household moving expenses.
- Temporary Lodging Expense (TLE): Reimbursement for temporary housing costs.
- Per Diem: Daily allowance for meals and incidental expenses during travel.
Contact your base’s transportation office immediately to schedule a briefing. They will explain your specific entitlements and help you navigate the paperwork. Ask questions – understanding your benefits can save you thousands of dollars.
Creating Your PCS Timeline
A well-structured timeline is essential for a smooth PCS move. Start planning at least 3-4 months before your move date. Here’s a basic framework:
3-4 months out:
- Research your new duty station and surrounding areas
- Start decluttering your home
- Begin gathering important documents
2-3 months out:
- Schedule your move with the transportation office
- Start house hunting at your new location
- Arrange for school transfers if applicable
1-2 months out:
- Pack non-essential items
- Schedule medical and dental check-ups
- Notify your current landlord or put your house on the market
2-4 weeks out:
- Finish packing
- Set up mail forwarding
- Cancel or transfer local services and utilities
Use digital tools like Trello or Asana to track your tasks and deadlines. These platforms allow you to share your timeline with family members, ensuring everyone stays informed.
Decluttering and Organizing
PCS moves provide an excellent opportunity to declutter. The military typically pays to move a certain weight allowance (based on your rank and dependents). Exceeding this allowance can result in out-of-pocket expenses.
Go through each room methodically. Separate items into four categories: keep, donate, sell, and discard. If you haven’t used something in the past year, consider letting it go.
For items you’re keeping, organize them by destination room. This will simplify unpacking at your new home. Use clear plastic bins for items you’ll need immediately upon arrival at your new duty station.
To sell items, try platforms like Facebook Marketplace or Craigslist. For donations, many military bases have thrift shops that support military families in need.
Gathering Important Documents
Collect and organize all necessary documents for your move. These may include:
- PCS orders (multiple copies)
- Birth certificates and passports
- Marriage certificate
- Social Security cards
- Medical and dental records
- School records for children
- Vehicle registration and insurance documents
Keep these documents in a secure, easily accessible place (such as a portable file box). Consider making digital copies as a backup.
As you prepare for your PCS move, the next step is to decide how you’ll execute the move itself. Will you opt for a DIY move or use military movers? Let’s explore these options in the next section.
How to Execute Your PCS Move
DIY vs. Military Movers
When executing a PCS move, you must choose between a Do-It-Yourself (DITY) move (officially known as a Personally Procured Move) or using military-provided movers. A DITY move offers more control but requires significant time and effort. The military reimburses you based on 95% of their estimated cost, allowing you to pocket the difference if you move for less.
Military movers, on the other hand, handle packing, loading, and transportation. This option suits large households or those with limited time but provides less control over the moving timeline and item handling.
Efficient Packing Strategies
Create an inventory of your belongings for insurance purposes and item tracking. Use high-quality materials to prevent damage. Pack room by room, labeling each box with its contents and destination room to streamline unpacking.
For fragile items, use ample packing paper or bubble wrap. Dish packs work well for kitchenware. Pack an “essentials box” with items you’ll need immediately upon arrival (toiletries, clothes, basic kitchen supplies).
Travel and Lodging Arrangements
Plan your travel route in advance if driving to your new duty station. Include rest stops and overnight stays for long journeys. The military provides a per diem allowance for meals and incidentals during travel, so keep all receipts for reimbursement.
For temporary lodging, use on-base options when available. These are often more cost-effective and conveniently located. If unavailable, look for hotels offering military discounts. You’re entitled to Temporary Lodging Expense (TLE) for a limited number of days to help offset these costs. TLE reimbursement is limited to 21 days for a CONUS to CONUS PCS and 7 days for an Out of the Continental United States PCS.
Financial Management During the Move
Create a detailed budget that includes all anticipated expenses (fuel, meals, lodging, new home purchases). Keep meticulous records of all move-related expenses for reimbursement. Try to use a dedicated credit card or bank account for move-related expenses to simplify tracking.
Set up an emergency fund for unexpected costs. PCS moves often come with hidden costs. A financial buffer can reduce stress.
Understand your entitlements. The Dislocation Allowance (DLA) partially reimburses relocation expenses. A partial DLA is a one-time payment paid at a flat rate for a qualifying event. Learn how to claim this and other allowances to maximize your benefits.
Final Thoughts
A successful military PCS move demands meticulous planning, organization, and adaptability. You must understand your entitlements, create a detailed timeline, and make informed decisions about your moving method. Proactive preparation will help you navigate unexpected challenges effectively. Take advantage of resources such as your base’s transportation office, military support groups, and online tools designed for military relocations.
Southbay Moving Systems understands the unique demands of military PCS moves. We offer personalized moving services tailored to the needs of service members and their families. Our expertise in packing, transportation, and storage can help alleviate the stress associated with your PCS move.
A PCS move presents an opportunity for growth and new experiences (not just a logistical challenge). You can turn your military PCS move into a smooth and rewarding transition for you and your family. Stay organized, utilize available resources, and maintain a positive attitude throughout the process.
